Receptionist

The primary focus is helping to ensure the proper functioning of the Front desk/Reception in the HQ Brussels

• Work with the team to manage Reception tasks
• Guarantee optimal level of service in the Front Desk
• Provide administrative support in tasks related to the department
• Ensure an optimal internal customer service

Front desk main functions:

• Badge control and supervision: employee access control and Office attendance reports
• Support for employees
• Answer telephone calls
• Office expenses check: credit card and petty cash
• Internal customer service: in person, email, or teams. Deal with urgent requests.
• Support with Catering and Meeting rooms layout for other Dpts events
• Deliveries and shipments management
• Reception and storage of received mail and parcels
• Booking of meeting rooms
• Reception maintenance and layout: Candies, brochures, etc.
• Lockers registration and control
• Control of invoice suppliers (Invoices)
• Vendors and POs creation and supervision
• New Joiners: Totebag, documents, goodies, Onboarding presentation and Office onboarding Tour
• Offboarding supervision: Ensure return of badge, locker key, and IT devices (Sign ackowledgement of receipt)
• Preparation of the meeting rooms when requested
• Occasions: Orders of Flowers and gifts for employees
• Download file with Workers and visitor registration for Evacuation procedure

• Very good knowledge of English, knowledge of French and/ or Dutch is a plus
• Available every Monday, Tuesday and Wednesday from 9h-17h

• Salaire & primes:

  Temporary assignment.

  Salary: 2700 gross/month

  Meal vouchers